You can configure your Gmail account easily with the auto configure method of Microsoft Outlook 2007 and Microsoft Outlook 2010. But you need to set up Gmail to allow you to download mail as POP or to map folders and emails using IMAP. Here are the steps to configure MS Outlook for Gmail.
Set up Gmail To Connect With Microsoft Outlook
1. Log into your Gmail Account.
2. Click on the Gear icon and select Settings.
3. Click on
Forwarding and POP/IMAP on the links given above your Inbox
4. Under
POP Download, click to select
Enable POP for all mail that arrives from now on.
5. Select
Archive Gmail’s Copy in the drop down box next to
When Messages Are Accessed With POP 6. Click on
Save Changes
The above method sets up your Gmail account to let MS Outlook download messages through POP3 protocol. In case you wish to map the folders and access your Gmail messages through IMAP, proceed with steps 1 to 3 above and instead of selecting Enable POP, go to the IMAP Access and select Enable IMAP.
NOTE: You should either select POP or IMAP but not both.
Auto Configure MS Outlook. Once you are done with the above, you can make Microsoft Outlook to auto configure your account for you.
1. From the File menu (Office button in Office 2007), select
Add New Account 2. Enter your
email ID and
password in the dialog box that appears
3. Click on
Next 4. Microsoft Outlook will take few minutes to search for Gmail settings and will configure the account for you.
Note that if you selected POP in the Settings of Gmail above, you will get a POP3 account. Accordingly, if you have selected IMAP above, you get an IMAP account in Microsoft Outlook. If you wish to configure Microsoft Outlook manually for Gmail, here are the settings you will need to use.
Settings To Configure MS Outlook Manually For Gmail 1. From the File menu, select
Add Account 2. In the dialog box that appears, select
Manually configure server settings or additional server types.
3. Click
Next 4. Select
Internet Email and again click
Next 5. In the dialog box that appears, enter your
name,
email address and
password in the related fields.
6. Under
Account Type, select POP if you wish to create a POP3 account. For IMAP, select IMAP
7. For Incoming server, enter
pop.gmail.com or
imap.gmail.com depending upon the type of account you are creating.
8. For outgoing server, enter
smtp.gmail.com 9. Click on
More Settings 10. Under the
Outgoing Server tab, click to select
My Outgoing Server (SMTP) requires Authentication 11. Click to select
Use Same Settings As My Incoming Server 12. Go to the
Advanced Tab
13. Enter
995 in Incoming Server Port if you are creating a POP3 account. If you are creating IMAP, enter
993.
14, Click to select
This Server Requires an Encrypted Connection. For IMAP account, set the type of encryption to SSL.
15. In the Outgoing Server Port, enter the value
587. Set the type of encryption to
TLS 16. Click
OK to close the dialog box.
17. Click
Test Account Settings… to test the account settings
18. You should see a message saying your account settings are correct. Click on
Next to exit the dialog box.
